Every licence. Every renewal. One clear view.
Track licences, permits, certificates and supporting documents across every site, with ownership and renewal dates kept visible — instead of chasing the current record across separate folders, spreadsheets and inboxes.
The operational problem
Licence records become harder to control when ownership and renewal dates live in different places.
EazySAFE gives locations and central teams one structured register for licences, permits, certificates and supporting documents, with the responsible owner and renewal timing kept alongside the record.
Central register
Hold location and organisation licences in one structured record.
Renewal visibility
See upcoming expiries early enough for teams to act.
Document control
Keep current certificates and supporting files with the right record.
Named ownership
Make responsibility and follow-up visible to site and central teams.
How it works
A controlled record from licence to renewal.
Each record keeps the licence, its supporting documentation, the responsible owner and the renewal date together, so responsibility stays visible.
Record
Create a structured record for the licence, permit or certificate.
Attach
Keep the current certificate and supporting files with that record.
Own
Make the responsible site or central owner visible.
Renew
Keep upcoming expiry and renewal timing in view.
Two sides of the same work
Simple for the people doing it. Visible to the people responsible.
For site teams
Know what your location holds and what needs attention.
- Keep local licences and supporting files in one structured place.
- See which records are approaching renewal.
- Keep responsibility clear for the records owned by the site.
For central teams
Maintain oversight across locations.
- Bring organisation and location records into one register.
- See ownership and renewal timing without separate trackers.
- Keep current supporting documentation attached to the right record.
More than a document store
Control what is required, who owns it and what happens at renewal.
Define licence requirements at organisation or site level, keep the current record and owner visible, and manage the renewal cycle without relying on separate spreadsheets and folders.
Requirement
Define the licences, permits or certificates required across the organisation or for specific locations.
Current record
Hold the current evidence with the record and make responsibility visible.
60-day expiry visibility
Surface upcoming expiry early so the responsible team has time to renew or replace the record.
History retained
Update renewed documents while retaining the previous record for reference.
See how licence and document management fits your organisation.
Tell us how your sites and teams are structured, and we’ll show you the most useful starting point — alongside training, contractor compliance and the rest of the EazySAFE platform.